SOP:ERP User manual for the faculties

Standard Operating Procedure

ERP User manual for the faculties

Prepared by

Md. Imran Nur Manik

Lecturer

Department of Pharmacy

Northern University Bangladfesh

Checked by

Shadiduzzaman

Lecturer

Department of Pharmacy

Northern University Bangladfesh

First Edition: August,  2017

INDEX

Sl. No.		Description	Page No.
01.		Objective-----------------------------------------------------------	03
02.		Scope---------------------------------------------------------------	03
03.		Responsibility-----------------------------------------------------	03
04.		Accountability-----------------------------------------------------	03
05.		Procedures
	5.1	Entry in the software account----------------------------------	03-06
	5.2	Attendance monitoring (Input of Class Attendance)--------	06-09
		Registration approval (by Advisor)
		Course-wise marks entry
		Getting consolidated marks
		Obtaining semester-wise registered students list
		Attaining teacher's course load and distribution
		Finding students performance report
		Viewing student Info
06.		Abbreviations------------------------------------------------------	10

1.0  OBJECTIVE

To describe the procedures for using ERP in academic activities.

 

2.0  SCOPE
This SOP is applicable for

1. Attendance monitoring (Input of Class Attendance).

2. Registration approval (by Advisor).

3. Course-wise marks entry .

4. Getting consolidated marks.

5. Obtaining semester-wise registered students list.

6. Attaining teacher's course load and distribution.

7. Finding students performance report.

8. Viewing student Info.

3.0  RESPONSIBILITY

       All the Faculties, NUB.

4.0  ACCOUNTABILITY

       IT in-charge, NUB.

5.0  PROCEDURE

5.1 Entry in the ERP account.

N.B. Entry requires your Employee ID and Password.

To enter into the account of individual account follow the steps listed below.

Step-1: Go in the university web page.

Step-2: Click on student portal.

Step-3: Replace (Red)    http://182.160.97.196:8088/studentportal/site/login

    with     (Green )    http://182.160.97.196:8088/NUB  in the address bar.

Alternatively you can type 172.16.1.15:8088/NUB in the address bar if you are using NUB’s internet service.

Step-4: Enter your ID and Password and press NUB IN. Alternatively Press Enter button.

Step-5: Now you are logged in your account.

5.2 Attendance monitoring.

Attendance is to be monitored daily by the faculties by means of the ERP. Follow the steps as given below.

Step-1: Move your cursor over the Academic portion. Scroll below and stop on the class attendance portion.          Click on it to enter into the class attendance section.

 

Step-2: After entry you have to click on the New Class Attendance to give input for the attendance.

Step-3: Clicking on New Class Attendance will open a new dialog box. Fill all the portions (relevant for your course).

Step-4: A list of the registered students of the course you entered will open. Now you have to remove the tick marks for the absent students and press
Create button.

Step-5: Successful entry will be confirmed with the following information’s.
In order to edit click on Edit button. After editing click on Update button. Remember this Class Attendance List icon. This would require for next step.

The Update button is at the same location as the Edit button.

 

Step-6: If you want to view previous class attendances them, just click on the Class Attendance List icon if you are in the current attendance page or enter manually through Step:1. (Actually this the page obtained in  Step: 2. Which was first appeared in the attendance entry process.)

6. Attendance date     5.Course code     4.Program    3.Semester    2.Code      1.Any  
                   

After opening of your desired attendance click on the blue colour code lying at the left side of the table. Code. Desired attendance can be found in the following ways:

1. Any: Any hints. e.g. Course Code- phrm 2114. (Opens all the possible attendances).

2. Code: Any code. e.g. M-000433. (Opens only coded specific attendance).

3. Semester: Any enlisted semester. e.g. Fall 2016. (Opens only the ID holders  attendances).

4. Program: Any enlisted program e.g. Bachelor of Pharmacy (Hons) . (Opens all the possible attendances regarding pharmacy).

5. Course Code: Any Course Code. e.g. phrm 3129. (Opens only the encoded  attendances).

6. Attendance date : Any particular date chosen ffrom the calender.
e.g. 01/08/2017. (Opens all the possible attendances for August 01, 2017).

6.0 ABBREVIATIONS:

6.1     SOP - Standard Operating Procedure
6.2     IT - Information Technology
6.3     NUB – Northern University Bangladesh
6.4     UV - Ultra Violet
6.5    ERP- Enterprise resource planning